How To Recall Email In Outlook, Complete Guide to Recall Email In Outlook Mac, Recall Email Outlook 365

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How To Recall Email In Outlook, Complete Guide to Recall Email In Outlook Mac, Recall Email Outlook 365

Ajay Jha

August 25, 2021

How To Recall Email In Outlook, Complete Guide to Recall Email In Outlook Mac, Recall Email Outlook 365 — How To Recall Email In Outlook

Recall An Email In Outlook

Have you accidentally sent mail to someone else or accidentally sent mail to a person that should not have been sent. So don't worry Outlook allows you to recall emails. The ability to un-send email is undoubtedly one of the best advancements in digital mailing. And like many other email clients, Microsoft Outlook provides this through its Recall feature.

Message recall allows you to retrieve a message that you have already sent from recipients' mailboxes if they haven't opened the email yet. This is perfect for when you accidentally misspelled someone's name or forgot to attach your attachment. Scroll down for full details on how to recall emails in Outlook

How To Recall Email In Outlook 365?

Here are the steps to recall email outlook 365. Note that If you don’t see the Recall the Message, you probably don’t have an Exchange account or the feature isn’t available n your organization. The users cannot recall a message that's protected by Azure Information Protection.

When you attempt to retract email, Outlook may notify the recipient of the recalled email. To recall an email in Outlook:

Open Outlook and go to the Sent Items folder.
Double-click the sent message you want to recall to open it in a separate window. (The options to recall a message are not available when the message is displayed in the Reading Pane.)
Go to the Message tab, select the Actions dropdown arrow, and choose Recall This Message. (In Outlook 2007, go to the Message tab, in the Actions group, select Other Actions, and then Recall This Message).
In the Recall This Message dialog box, select one of the following:
- Delete Unread Copies of This Message to recall the message.
- Delete Unread Copies and Replace With a New Message to replace the message with a new one.
If you want to receive notification of the results, select the Tell Me if Recall Succeeds or Fails for Each Recipient check box.
Select OK.
If you selected Delete Unread Copies and Replace with a New Message, modify the original message.
Select Send.
You'll receive an Outlook notification message regarding the success or failure of your attempt to retract or replace the email.

Requirements to Recall an Email

To recall Outlook email:

Both you and your recipient must have an Exchange server email account and use Outlook as the email client.
The recipient's mailbox is open when you attempt to process a recall.
The original message is unread and is in the recipient's Inbox.
The message was not touched by any process, such as a rule, spam filter, or add-in.

How To Recall Email In Outlook Webmail?

How to recall email outlook 365 webmail? Recall Email in outlook 365 and recall email outlook 365 webmail are pretty much the same process. If you are using Outlook Web App you cannot recall the message. Here are the steps to recall email outlook 365 webmail,

1. Open your Outlook.

2. In the sent items folder, double-tap the email you wish to “unsend.”

3. Hit file.

4. Tap “resend and recall.”

5. Select “recall this message.”

Why email recall doesn’t always work

While it sounds pretty simple, recalling an email won’t always work the way you think. With today’s internet speeds (unless you live in a dead zone), that mistaken email is probably already waiting in someone’s inbox, which creates several issues. A few different factors will mess with your attempts to recall an email. Here are some of the things that might thwart your efforts or add complications.

Opened messages: If a recipient opens your original email, you can’t recall it. The recipient can still get and read the second recall message, but the original stays in their Outlook inbox. That’s one reason why you should act quickly.
Redirects to other folders: If your first message activated a filter and Outlook rerouted it to a specific folder, then your recall will fail. The recall option only affects emails that remain in the inbox. If the first message waits elsewhere, it won’t go away.
Public folders: If anyone reads your message lurking in a public folder, the recall fails.
Other email clients: The recall function works with Outlook. If you send an email to someone who uses Gmail, for example, the recall won’t work.

Solution 1: Type out an apologetic email. Besides double-checking to ensure your emails are sent to the correct people, this is probably the most straightforward solution to the issue. If you happen to accidentally send an email to the wrong recipient or group of recipients and it wasn’t overly scandalous, then just save some time and effort by owning up to your mistake and saying you’re sorry. An honest apology usually goes over well and may even build trust with the recipients. Then you can all move on.

Solution 2: Delay your emails, so they don’t send immediately. If you’re constantly replying to emails, sending private data back and forth, or are just prone to slip-ups, you might want to start delaying your emails. You can easily set this up for all your Outlook emails by following these simple instructions:

Step 1: Select File in the upper-left corner of Outlook.

Step 2: Scroll down a bit and click Manage Rules & Alerts.

Step 3: The Rules and Alerts window will pop up on your screen. From here, select the New Rule option.

Step 4: Another pop-up window will appear. Here, click Apply Rule on Messages I Send. You’ll notice that this is listed underneath Start From a Blank Rule. Hit the Next button to continue.

Step 5: Don’t worry about anything else on the conditions list and click Next to continue. After this, a confirmation screen will appear. Select Yes to confirm.

Step 6: Select the Defer Delivery By a Number of Minutes option. Choose the A Number of link. You’ll see a pop-up screen appear and ask you to choose your preferred duration. Input the number you want (120 minutes is as far as you can go) and then click the OK button. Once you’ve gone through all that, click Next.

Step 7: If you have any exceptions, select the exceptions options you want. Then, click the Next button to continue.

Step 8: Give your rule a name, and check the Turn On This Rule checkbox if it’s available. Finally, hit the Finish button.

How To Recall Email In Outlook Mac?

Now, I have sent mail accidentally to someone else from my Macbook. Can I recall an email in outlook Mac book? Unfortunately you cannot. Microsoft has not included such a feature in the Macbook version of Outlook. So, There are no features to recall sent email messages in any version of Outlook for Mac.This is a feature that can be expected in the feature versions of Macbook Outlook future versions.

Question Answer

How do I recall an email in Outlook 365?

Go to 'Sent Items'
Double click on the email you want to recall.
The email will open in a separate window.
Click 'Actions'
Select 'Recall this Message'

How do I recall an email in Outlook after 1 hour?

Message tab → Click on the three dots available in the right end of the tab → Go to the “Actions” → “Recall this message…”. Message tab → Go to the “Move” group → Click on the “Actions” → “Recall this message

How do I recall an email in Outlook 2021?

Select your mail and double-click the message you want to recall. Go to the Message tab >> select the Actions tab >> click recall this message.

Why is Outlook recall not working?

If the recipient has an Outlook Email Rule that automatically “moves” the message to a different Email folder, then the Recall will not work. This is because the Recall feature only works on Emails in the recipient's Inbox – It won't know where to look if it was moved to a different folder.